Diamond Jubilee Report

After careful review of the costs and the numbers that have confirmed their attendance we are please to announce that we will be able to reduce the ticket prices from those originally proposed last year.

This is thanks to a generous donation, the Parish Council voting to support the event, and local businesses that are supporting the village with gifts or sponsorship.

The reduced ticket prices are therefore as follows:

Village Adults - £17.50, Village Children £7.50 or a Village Household ticket which covers two adults and all children of school age - £40.

Guest Tickets – Adults - £20, Children £7.50, visiting Family (2 Adults & children of school age) £50.

We have received a number of enquiries about grown up children and guests who would like to come along for only one of the two days and so, provided the household have bought full price tickets for the event, additional one day tickets can be purchased for visitors at £12.50 adults and £5 for children.

We will have to limit the number of tickets available to 300. We already have firm requests for nearly 250 tickets so if you haven’t made up your mind yet or you haven’t confirmed arrangements with visitors please do not be disappointed – act now! Ticket sales will close either when we have reached the 300 limit or on Sunday 13^th May at the latest.

As you read this we will be starting to ask for full payment for tickets already requested less any deposit paid. If we have a waiting list then it is possible that we may offer tickets not paid for before the 13^th May for resale.

Please be aware that we will be issuing named badges which will need to be worn throughout the weekend. Access to the field will be restricted to badge holders only and this will be patrolled – No badge No Entry No food! The event has not been advertised outside of the village and consequently is not open to casual visitors; it is, in effect, an invitation only, private function.

Those in the village who may have Bed & Breakfast guests might like to consider how the community can continue to make those visitors welcome during the event. If you have any thoughts on this please contact Mike Collins.

What the ticket price buys – Draft Programme

All of the following is subject to confirmation.

Sunday 3^rd June,

12 noon bells ring to announce the start of our celebrations and Church service starts at 12:15pm. 1pm – dedication of OWLS Church Yard commemorative planting. Those gathered at Church will then process to Main Street for the ‘Big Jubilee Lunch’. Serving commences at 1:45pm with menu currently planned to comprise of Ham, Salmon, new potatoes, salads and a pudding. Large screen projection of the Thames Diamond Jubilee Pageant (throughout), Field Games (approx 4pm) and ‘Has Oxhill Got Talent?’ home grown entertainment (approx 5pm).

Monday 4^th June,

Commencing at 2pm – Hobby horse races and best dressed competitions in the parade ring, children’s field games (approx 3:30pm) and traditional family water volleyball competition (approx 4pm). Afternoon tea available from the marquee throughout the afternoon (until approx 4:30pm). Presentation of prizes to competition winners (approx 6pm). From 6:30pm we will commence serving the pig roast. From 8pm live music with Pascal’s Triangle. We will break at dusk (approximately 10:15pm) to launch 60 red, white and blue lanterns (subject to suitable weather conditions). Live music continues until midnight.

Tuesday 5^th June

Clean up the site from 10am. 12:00 noon onwards - Breakdown BBQ and paella pan in the garden of the Peacock. Food available but not included in the ticket price but wear your badges!

The Peacock will be open throughout the Event and will offer a selection of specially brewed celebration real ale for sale from the barn as well as the normal bar service. You can bring your own liquid refreshments to the event on Sunday and Monday if you prefer.

Not for Profit!

We want to make it clear that the event is a not for profit venture but we must fully cover the costs. We also set out to make this a whole village event in which everybody who wanted to take part could join in. As already mentioned we have received some generous support from the community for which we are grateful and this has enabled us to achieve our objective.

If you are assisting in anyway, by providing cakes, salads etc, and incur any expenses be sure to keep receipts and reclaim the cost of materials.

If there are any excess funds remaining in the bank when all expenses have been met then the committee have discussed and decided that the balance will be retained in the village. We have a number of ideas as to how it might be distributed.

Expensive items which have been hired include the marquee, chairs, tables, staging and refrigeration units for food storage.

Risk Assessment

We are currently completing a risk assessment for the event to comply with insurance requirements. If anyone has relevant experience, specific concerns or can contribute to this exercise please contact Mick & Barbara Shepard on 680644.

If anyone considers they or any member of their party have special needs please make these know to Sue Robbins on 680496.

Help Required – Get Involved!

Grenville Moore is leading the team that will produce the Big Jubilee Lunch on Sunday. If you would like to help then Grenville can be contacted on 680664.

Gaynor Fila & Ruth Mercer are organising afternoon teas and the food for the pig roast meal on Monday. Gaynor can be contacted on 680473 and Ruth on 680407. Please see their separate entry elsewhere in this edition of the ‘news’.

Any Bell Ringers who would like to ‘ring in’ the event should contact Catherine Kimmins on 680452.

Doug Nethercleft (680041) & the O’Donnell family (688443) would like to hear from parents and children about requests for races and games.

Lucy Mercer (680407) is still trying to find out if Oxhill does have talent! There is still time to join in with the entertainment on Sunday.

Gentlemen are warned your turn is coming as we will be asking for help with a lifting and shifting rota and clear up gang. We also will be asking for help with general security matters.

Make the event fun and successful.

The weekend celebration is organised ‘In the village, by the village, for the village’. It is now over to all those who are attending to make the event fun and successful. Please take part and enter the following -

The Hobby Horse races, ‘The Diamond Jubilee all comers Grand National’, ‘The Fillies and Colts Novice Handicap’, ‘The Veterans Dash’ and Novelty Show Jumping. All races are now sponsored by Red Horse Fuels. Don’t forget those not racing can take part in the ‘Best Dress Owner wearing a suitable hat’ competition in the parade ring. Entries to Ed Bracher on 680927 or by e-mailing hobbyhorse @ oxhill.org.uk.

Teams of 4, one for each corner of the bed sheet, for the Family Water Volley Ball Tournament please contact Andy Buchanan on 688112.

Road Closure Notice

Would all villagers kindly note that approval has been given by Stratford on Avon District Council, for the closure of roads in and around the village of Oxhill on Sunday the 3^rd and Monday the 4^th June 2012 between 10am and midnight on both days.

Details of closure – Main Street & Church Lane - for their full length. Main Street from the junction with Kineton Road and Whatcote Road at one end of the village until it becomes Church Lane and continuing to its junction with Green Lane and Tysoe Road adjacent to the Church at the other end of the village. The length of Main Street between the Pub and its junction with Back Lane will be used for a Street Party and other Diamond Jubilee event activities. This full closure is desirable to ensure the safety of all taking part in the event by diverting traffic away from the centre of the village.

Diversionary Route – the alternative route during the period of closure will be via Green Lane and the Whatcote Road and represents only a minor detour.

Access – will be maintained to all properties at all times.

Main Contact Details

Should any residents have any concerns about the road closure or the event in general then please contact Mike Collins on 680564 or by e-mail to diamond.jubilee @ oxhill.org.uk.

Meetings will now be held more frequently on Wednesday evenings in May on the 2nd, 16th, 23rd, 30th May.

It is not intended that everybody working on the event need turn up but it provides a regular forum to discuss any relevant matters that arise.

This site is maintained by villagers of Oxhill for the benefit of the community and those interested in the history, news and activities that make the village such a pleasant place to live.

Send mail to the editor of the Oxhill News at news-editor @ oxhill.org.uk.

Last modified: April 27, 2012

3rd – 4th June 2012

Ticket Prices – are reduced!